News

Save More than Ever Before with Print Management

Submitted by Anonymous on Mon, 02/06/2012 - 20:01

Gaining control of your office printing habits may seem like an unachievable goal, especially for larger businesses with iStock_000005873808Small many employees. While office printing is necessary in the world today, there are many ways that you can take management of your print environment to the next level and truly begin saving!

Did you know that the average office spends upwards of 3% of their annual budget on printing alone? With Print Management programs in place, this number can be cut by up to 1/3, simply by making a few changes in the ways that your office approaches printing.

Here are some of our favorite tips when it comes to cutting down on office printing:

· Change Settings: Many office printers come with duplex printing settings. Changing to duplex printing can give you a significant boost to cut back your office printing, saving you up to 40% on paper expenditure.

· Require Permissions: While you may not want to require permissions for all print jobs, setting up permissions for print jobs over 20 pages or that have a significant amount of color can cut back on printing and reduce the amount of reprints necessary due to errors.

· Print Management: Print management programs will allow you to monitor printing within your business, and discover where the majority of printing takes place from department wide analysis down to the individual user.

Contact us today to learn more about how your office can benefit by implementing a print management program and begin saving immediately!

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This article was originally posted on Chicago Printers website Proven Business Systems.

Sara, the sentence above will be added for link building purposes on OPN. The text, “Chicago Printers” will be hyperlinked to www.simplyproven.com. Thanks!

Sharp Imaging and Information Company of America Expands Direct, Local Sales Operations with Sharp Business systems of Georgia

Submitted by Anonymous on Thu, 02/02/2012 - 17:47

Mahwah, NJ, February 2, 2012 -- Sharp Imaging and Information Company of America (SIICA) today announced that it is expanding its direct regional sales operation with the opening of a new Sharp Business Systems branch in Alpharetta, Georgia. Sharp Business Systems of Georgia opened today as the eleventh branch of the division.

SIICA purchased Atlanta-area DocuTeam to launch Sharp Business Systems in Georgia. DocuTeam has served the market since 1998, gaining a reputation for superior service and commitment to its customers. Over the years, the company has expanded to five offices, more than 100 employees, and 10,000 customers. All employees of DocuTeam have been asked to join the Sharp team and will provide seamless service to new and existing customers throughout Georgia.

Moving forward, Sharp Business Systems of Georgia will offer their customers Sharp’s award-winning line of advanced office products and solutions, including MFPs, display products, and applications for streamlining office workflow. The company will continue to provide the same high level of service and also continue to serve existing equipment and contract agreements.

Sharp Business Systems of Georgia will be managed by its current president, Jim McCarter. With more than 30-years in the industry, McCarter brings vast knowledge and experience to Sharp. “We are pleased to become a branch of Sharp Business Systems and are excited about partnering with one of the best brands in the industry to continue our strong growth,” said McCarter. “We share Sharp’s philosophy of outstanding customer service and the delivery of high-quality products and solutions. We look forward to a relationship that positions us with expanded resources and better programs to offer our customers.”

Sharp Business Systems Strategy

SIICA has established 11 local Sharp Business Systems branches since the first branch opening in Arizona in 2006. Since then, the direct sales division has expanded into 30 locations through growth initiatives within the organization. “Sharp Business Systems has contributed to Sharp’s growing presence in key U.S. markets,” said Doug Albregts, president, Sharp Imaging and Information Company of America. “Our direct branch strategy complements our independent dealer channel, enabling Sharp to better understand customer requirements and deliver the product portfolio that meets their needs.”

For more information about the complete line of Sharp document solution products, contact Sharp Imaging and Information Company of America, Sharp Plaza, Mahwah, N.J. 07495-1163, or call 800-BE-SHARP. For online product information, visit Sharp’s Web site at sharpusa.com. Find us onFacebook, follow us on Twitter and watch us on YouTube.

Make Collaboration Easy for Employees

Submitted by Anonymous on Thu, 01/26/2012 - 17:22

In many companies today collaboration on projects is vital. With the ever-changing nature of business, many companies have offices and employees scattered across the country and even the globe. With employees spending more time away from the office than ever, it is extremely important that you have a way for employees to collaborate Interracial business group meeting on projects even when they are away.

Document management systems give your employees the ability to collaborate easier than ever before. Digital documents are easily shared and edited, and give your employees the chance to get the most out of every project.

Creating a digital archive that is easily updatable is simple, and can be done right from the equipment you already have. With integrated software solutions that allow you to scan, index, and save documents directly to your document management system, employees can work together on all types of projects, whether they are across the office or across the globe.

The best part about implementing a new document management system is the ease of use. It is simple to create and maintain a digital archive of all your documents, with a simple indexing procedure so all documents can be easily searched when needed in seconds.

More Mobility for Business DocuWare Mobile for Android, BlackBerry 6 OS, and Windows Phone 7 Now Available

Submitted by Anonymous on Tue, 01/24/2012 - 23:30

Kyocera-Mita

Newburgh NY, January 24, 2012 – Document Management specialist DocuWare will present a series of new apps at CeBIT 2012 being held March 6-10 in Hanover, Germany. In addition to its app for Apple iPhone, iPad and iPod Touch, the company now supports BlackBerry 6 OS Smartphones and devices running Android and Windows Phone 7 operating systems. Features of DocuWare Mobile range from searches in a central document pool to tasks within document workflows.

Smartphones are an integral part of business – they offer increased flexibility at decreasing costs. In 2011, DocuWare introduced apps for Apple iPhone, iPad and iPod Touch. For this year’s CeBIT, they are showcasing their new apps for Android, BlackBerry 6 OS, and Windows Phone 7 operating systems. Now DocuWare users can always have access to their files.

Launch by Fingertip

With the tap of a finger, simple to use DocuWare Mobile loads important documents of any format from a central document pool and displays them on the Smartphone touchscreen. Navigation works as with other mobile applications; the user can scroll through the DocuWare Viewer, enlarge details or edit documents. The apps not only support search dialogs but task lists and document workflows as well. Even the stamp feature is integrated to ensure that compliance requirements are met. Users can customize which file cabinets, search dialogs, task lists, and stamps are needed from within DocuWare Administration.

Workflows in Action

The benefits of apps are clear; users can stay well-informed while on the go to act quickly and to stay ahead - regardless of their location. Situations requiring these apps might include: accessing the latest sales projections, signing off on a budget, or authorizing an invoice with a digital cost center stamp. Whether it be travel, job-site reviews, or production line inspections, workflows remain active at all times with DocuWare remote connections.

DocuWare - The Company

Founded in 1988, DocuWare has over 10,000 installations and over one hundred thousand satisfied users daily in over 70 countries. This Integrated Document Management Systems (IDMS) producer offers solutions that target small to mid-sized companies, government agencies and departments in large organizations. Over 400 Authorized DocuWare Partners make up a worldwide independent reseller network, employing over 1000 DocuWare experts who bring DocuWare close to its customers.

DocuWare AG is based in Germering near Munich, Germany. The company’s US subsidiary, DocuWare Corporation, is located in Newburgh, New York and is responsible for all activities in North, Central and South America. DocuWare Ltd., its subsidiary in Weybridge, Surrey, handles all activities for Great Britain and Ireland. DocuWare S.L. located in Barcelona is responsible for the market in Spain and DocuWare SARL is located in Paris and attends to France and francophone Africa.

DocuWare - Software for Integrated Document Management

DocuWare is an integrated document management solution that can automate business processes by managing any type of document, regardless of format or source, in a central document pool – for example paper records, letters, faxes, drawings, PC and other electronic files including e-mail. DocuWare supports all forms of electronic signatures. Integrated records management ensures that all access is secure, controlled, and logged. Using the Internet, the central document pool is available around the clock to any authorized user, no matter where they are located in the world.

A wide range of customizable DocuWare add-on modules equip DocuWare for, among other things, automatic indexing, COLD applications and enhanced workflow features. Other software applications are easily integrated with a set of standard tools. Numerous interfaces exist for ERP systems (including a certified SAP interface) and Groupware (like Exchange, Groupwise or Lotus Notes/Domino). DocuWare incorporates all components needed for powerful Enterprise Content Management. Processes in every company can be automated and improved with DocuWare. DocuWare solutions are known for their easy installation, administration and operation, as well as an exceptionally low Total Cost of Ownership (TCO). DocuWare software is available in 16 languages. Enhanced with workflow functionalities, Web Content Management, and universal integration functions, DocuWare provides powerful Enterprise Content Management (ECM) functionality for enabling expansion throughout an organization.

For more information please contact:

DocuWare Corporation

Mary Williams, Marketing Communications Manager

356 Meadow Avenue

Newburgh, NY 12550

Phone: 845-563-9045 ext. 224, Toll Free: 888-565-5907

Fax: 845-563-9046

eMail: mary.williams@docuware.com

Discover the True Value of Print Management

Submitted by Anonymous on Mon, 01/23/2012 - 19:50

There has been a significant amount of buzz in the industry surrounding Print Management programs and the many iStock_000011863582Small benefits that they offer a business. While it is easy to see that Print Management can significantly reduce the amount of in office printing that takes place within an organization, there are many other benefits directly associated with implementing Print Management programs into businesses from any industry.

Print Management programs can cut your printing budget by up to a third, giving you back a significant portion of your annual budget that was otherwise wasted on unnecessary printing. Here are some of the other benefits of Print Management:

· Streamline Supply Ordering: Aside from reducing printing, Print Management programs allow you to automate and streamline the supply ordering process, meaning you only order exactly what you need, when you need it.

· Go Green: Reducing printing in your office has many other affects aside from reducing costs. Going Green is an extremely important factor in business today, and by simply reducing your print output, you are working towards creating a more sustainable environment for generations to come.

· Understanding: Understanding how your business prints is one step towards understanding how many other processes in your business play out. By setting goals to reduce printing, you can begin to increase productivity and efficiency across the board in all aspects of your business.

Contact us today to learn more about the benefits of Print Management and how you can make these changes and more in your business to cut costs and increase productivity!

This article was originally posted on Baltimore Copiers site CMY Imaging, Inc.

Are You Missing One of Your Best Opportunities to Save?

Submitted by Anonymous on Mon, 01/16/2012 - 19:33

Kyocera-Mita

Is your business taking the necessary steps to ensure you are reducing printing and doing your part to help the alimony environment? Print Management programs allow you to reduce printing throughout your entire organization, simultaneously helping reduce waste and saving your business money.

Print Management programs bring with them a number of benefits that your office can take advantage of for increased productivity, cost savings and waste reduction, including:

· Manage Your Fleet: With Print Management many of the processes to manage your fleet of printers will become automated. This includes supply ordering and meter reads, saving your time and increasing the efficiency of your printer fleet management.

· Save the Planet: By simply reducing the amount of unnecessary printing that takes place in your business, you can do your part to help save the planet. We all must contribute to reducing printing and other green printing practices to help the environment!

· Build Your Bankroll: Print Management programs help businesses save through reduction in printing, automation of supply orders and in many other ways. These all contribute to increasing your bottom line by reducing your annual print budget.

This article was originally posted on New York Copier website Ed and Ed Business Technology.

Common Misconceptions Regarding Green Printing

Submitted by Anonymous on Thu, 01/12/2012 - 17:03

Green printing has become a popular topic over the last few years in business. Many businesses are turning to green printing habits to ensure that they are doing their part to reduce excess waste and save the environment. However, iStock_000005349839Small there are a number of misconceptions regarding green printing and how a business goes about reducing their environmental impact.

Some of the most common misconceptions include:

· Green Printing is Expensive: Going green may have at one time been very expensive, however it is now more affordable than ever. If your business implements the right set of print reduction tactics you will actually be saving money!

· Green Printing is Complicated: Going green doesn’t have to be near as complicated as it used to be. Simply go through the print audit phase of the program, which identifies problem areas of your business, and implement a print reduction plan!

· Green Printing is Low Quality: Recycled paper and other products are not low quality or overly expensive. These products can deliver the same high quality finished product that you are used to!

These are just a few of the most common misconceptions regarding green printing. Contact us today to learn more about how we can help you implement the latest green printing tactics into your business!

This article was originally posted on El Paso Managed Print Services website Spectrum Imaging Systems.

Positioned for Growth DocuWare Group Accelerates Growth Around the World

Submitted by Anonymous on Tue, 01/10/2012 - 18:56

Kyocera-Mita

Newburgh NY, January 10, 2012 – The DocuWare Group is prepared for further expansion. The Document Management Solutions specialist has increased its number of Regional Sales Directors worldwide in the past few months and founded a new subsidiary to kick off the new year.

In over 70 countries, companies increase their efficiency with DocuWare solutions. To better serve its customers and sales network of Authorized DocuWare Partners (ADPs) around the world, DocuWare significantly increased its sales team the last half of 2011. In the Americas, the number of Regional Sales Directors increased from eight to 14; in the DACH and EMEA regions, it went from 10 to 14.

New Subsidiary

In order to secure its market position for the long-term and more efficiently address different regions, on January 1, 2012 the software developer launched the wholly-owned subsidiary DocuWare Europe GmbH. With this addition, the company rounded out its strategy of bundling sales, support and training worldwide into separate organizations. The new subsidiary will be led by Martina Wienke/Vice President, Worldwide Finance as well as Max Ertl/Vice President, Sales for DACH, EMEA and Asia.

New Department: Worldwide Marketing

Additional changes were made within DocuWare’s management structure beginning on November 15, 2011. The DocuWare Group created a new Worldwide Marketing department that operates out of its US subsidiary in Newburgh, NY. The position of Vice President, Worldwide Marketing was assumed by Korbinian Frank. Mr. Frank had previously been based in Berlin where he had a managing position with Pixelpark, one of Germany’s leading Internet agencies.

DocuWare - The Company

DocuWare - Software for Integrated Document Management

For more information please contact:

Submitted by Anonymous on Mon, 01/09/2012 - 20:13

Sharp

Capture INTRODUCTION
In the early 1980s securing a computer, printer or fax machine meant placing it behind a locked door. That was before computers were on every desktop, and before the advent of multi-functional products (MFPs). The MFP consolidates functionality into a single, space-saving platform, enabled businesses to address varied document processing needs, specifically walk-up copy and fax operations and network scan, fax and print functions. From document creation through output and distribution, the MFP plays a pivotal role in today’s connected workplace.

Indeed, as a centralized document processing hub, the MFP has transformed the office landscape by speeding the generation and dissemination of information. In the pre-Internet era documents were carried by courier or express mail services. Now those same documents are easily converted into electronic files, via the MFP, and communicated locally or globally–in an instant. As technology has evolved, so too has the speed at which business moves.

This shift from paper-based to electronic business processes presents formidable challenges for IT security professionals, and others tasked with safeguarding information assets. With nearly instantaneous dissemination capabilities, business-critical documents can be routed to unauthorized individuals in seconds.

To remain competitive in today’s challenging economic climate, organizations–now more than ever– have to protect information assets from theft or loss. Information security is particularly critical for businesses subject to a labyrinth of federal regulations, such as HIPAA, SOX and GLBA. In this white paper, we will examine the issue of regulatory compliance as it relates to office technology, and thus provide guidance on security solutions that can help support enterprise-wide compliance initiatives.

Download Full Whitepaper: Regulatory Compliance and MFP Security Solutions Key Issues and Considerations A Muratec Whitepaper 2010

Steps to Successfully Transition to the Cloud

Submitted by Anonymous on Mon, 01/09/2012 - 20:05

Talk about joining the cloud is becoming more and more prevalent in business today. It is important that you understand the cloud before making the jump. Joining the cloud gives your business the ability to store and access data j0308887 from anywhere. Your files are stored digitally, whether they are pictures, documents, videos, etc. and can be accessed by anyone within your business whenever they need them. You can make changes to files, making collaboration across long distances easier than ever. Also, the security of your documents is increased, as only users with the correct permissions and passwords are granted access to your files.

There are a number of steps you must take before joining the cloud. These are:

1. Assess Your Current Needs: If your business already has a successful document management program in place, you may want to look at what you wish to accomplish by joining the cloud to see if the switch is right for you.

2. Check Your Current Equipment: Take an audit of your current IT Infrastructure to identify where improvements are needed and how your system can be optimized.

3. Shop Around: Find a company that will provide the document management solution you are looking for, for the right price.

4. Implement: Once you have selected a company and a product, it is time to begin transitioning your business into the cloud. This process may take some time, but you want to ensure that everything is done properly to maximize effectiveness.

Contact us today to learn more about how your business can join the cloud and begin increasing productivity and document security today!

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This article was originally posted on Atlanta Office Products website Standard Office Systems.

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