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The rise of Scanning to electronic documents will probably lead to the end of faxing. Whether or not faxing eventually disappears, one thing is certain today: total fax volume is currently rising as businesses are continuing to provide the faxes their customers require. Multifunction systems feature an array of options for faxing documents that typical fax machines may not offer. Global Services can help you choose the right faxing solution for your environment.
Multifunction systems allow for faxing from the device itself just as a standalone fax would. The greatest benefit of most multifunction systems, from an outbound faxing perspective, is their ability to allow faxing from any Windows desktop on your network. Rather than printing a document only to scan it again during the faxing process, you simply send your fax from the comfort of your office.
Routing Incoming Faxes
The most common scanner in the world today is a fax machine. As a fax machine user initiates a fax, he or she is simply putting that document in a scanner for transmission. This document can either be printed on your fax machine in your office, or the electronic version of that document can be captured and routed to the location of your choosing. This can be routed to an email address, a folder on your network or even automatically indexed and routed directly to your electronic document management system.
Additional Fax Features
Whether your fax system is from a standalone device, multifunction systems, or fax server, some of the features that your organization will benefit from are as follows.
One of the largest concerns with any multifunction device is what to do if the device is being used for another function. If the device is being used for copying or printing, how will that affect an inbound fax. Of course, standalone fax systems don’t require multiple access capabilities, but multifunction systems allow for the system to be used for multiple functions at the same time. If the system is being used for copying, printing or scanning, the fax function will simply work in the background.
Multiple Line Support
In many cases, high-volume faxing applications require more than one line. Traditionally, the approach would be to have two separate fax machines available for your users. Many multifunction systems now have the capability to incorporate a second line in the same system. This prevents the need for multiple fax machines in any given location.
Multifunction System or Fax Machine?
For your organization, you may find that a standalone fax machine is all that is needed to meet your specific business requirements. In the event that you need more for larger or more specific faxing applications, you should consider adding faxing capability to your multifunction system.
One thought to consider… fax machines and even faxing from a multifunction product may be a little more costly than you like on a print by print basis… even when the hardware you purchase may not be very costly. Take a look at our GoldFax electronic fax offering and see if that might not be a better solution for you.